Eona.ae

Eona.ae, a dynamic brand serving the UAE market, sought to enhance its customer engagement and delivery operations through a conversational AI solution. To meet this goal, a WhatsApp-based chatbot was developed, offering seamless, 24/7 customer service, efficient delivery coordination, and the ability to escalate conversations gracefully to human agents when needed.This intelligent chatbot acts as the first point of contact for customers, providing real-time assistance, order tracking, issue resolution, and support — all within WhatsApp, the region's most widely used messaging platform.

"Working with Xpiderz.com was a game-changer for Eona.ae. They developed a highly responsive WhatsApp chatbot that now powers our entire customer service and delivery communication. From automating FAQs and order updates to creating a seamless handover system for live support, their team delivered a solution that feels natural and intuitive to our users. Their ability to integrate real-time delivery data and build performance dashboards helped us scale with confidence. We’re extremely pleased with their work and highly recommend them."

Lamine
Founder & CEO

Transforming Customer Service and Delivery with WhatsApp Chatbot

Scope of Work

The project's mission was to design and implement a conversational experience that could:- Automate Customer Service across FAQs, orders, delivery queries, and service issues. Support Delivery Coordination by integrating order updates, dispatch notifications, and delivery confirmations. Enable Smooth Human Handover for complex queries that require personalized support. Maintain a Graceful UX to ensure customers feel cared for whether interacting with the bot or a live agent.

Key Deliverables:

  • Fully functional WhatsApp chatbot connected to Eona.ae systems
  • Human agent escalation via WhatsApp without breaking the customer conversation
  • Backend dashboard for monitoring conversations and agent intervention

Developed Pipelines

The project featured an Automated Customer Service system that efficiently managed customer FAQs, product inquiries, payment confirmations, and support requests using natural language interactions. Dynamic response templates were implemented to handle varied customer inputs smoothly and professionally. A Delivery Integration component was also developed, allowing customers to receive real-time updates about their orders, shipping status, and delivery confirmations directly via WhatsApp. This was made possible by integrating the chatbot with backend delivery systems to ensure instant access to accurate information.

To enhance customer experience, a Human Handover System was designed to detect when queries required complex human intervention. The system gracefully transitioned conversations to a live agent within WhatsApp, preserving the full context and history of the chat. In addition, a Monitoring and Analytics dashboard was built on the backend to track chatbot performance, identify drop-off points in conversations, and monitor handover cases—enabling continuous refinement of the system.

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Xentral

Technology Stack

  • Messaging Platform: WhatsApp Business API
  • Bot Framework: Custom Python/Node.js Bot Framework
  • Backend: FastAPI + MongoDB
  • Deployment: AWS EC2 for hosting bot services
  • Delivery System Integration: Custom APIs tied to internal order management system

Results

  • Higher Efficiency: Over 70% of customer queries were resolved automatically by the bot, drastically reducing the burden on human agents.
  • Faster Response Times: Initial customer response time dropped to under 30 seconds for most interactions.
  • Improved Customer Satisfaction: Customers appreciated real-time delivery updates and the convenience of support without needing to call or email.
  • Seamless Human Support: Handover cases were handled without conversation drops, maintaining a smooth, high-quality customer experience.

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